Employment & Labor Insider

Employment & Labor Insider

Legalese is not spoken here

Top 10 Technology Blunders for Employers

Posted in eLaw, Social media

I’d like to thank Sarah Phaff of our Macon, Georgia, office, who wrote this post with me.


Fully clothed selfie: Kate Upton, eat your heart out!

As one who presumably has no nude selfies, you may not be too concerned about a “hack” like the one that continues to afflict celebrities like Jennifer Lawrence and Kate Upton. But that doesn’t mean there aren’t still plenty of technology issues that an employer should look out for. Are you guilty of any of these top ten technology blunders that are either committed or allowed by employers?

Blunder No. 1: Recruiting or hiring employees using “coherent people profiles” assembled by aggregators like Spokeo. Spokeo was fined $800,000 in 2012 by the Federal Trade Commission because it gathered all kinds of data about individuals – including race, ethnic background, religion, economic status, and age ranges – and sold the information to employers who used it in making recruiting and hiring decisions. Spokeo was hit because it was not complying with the Fair Continue Reading

Eggs in the workplace

Posted in Discrimination, Pregnancy
Eggs Fried


No, not that kind of egg.

This kind of egg:

Ovum Human


Eggs – human eggs, aka ova – have been in the news this week. First, it was announced that Facebook and Apple will begin offering insurance coverage for female employees to freeze their eggs for later fertilization and implantation, a procedure that can cost as much as $20,000. There are mixed feelings about this – on the one hand, some women will be grateful for the benefit. On the other hand, as noted in this New York Times blog post, could this be viewed as pressure on women to stay childless as long as they want to advance their careers?

There is nothing illegal about this benefit in itself, but it could become exhibit A in a lawsuit brought by a woman who is turned down for a promotion because of pregnancy, or because of actual or perceived “maternal” responsibilities.

Speaking of Exhibit A, Bloomberg BNA reports that a federal judge in Colorado understandably denied summary judgment to an optometry practice in a pregnancy discrimination case, in part because of “egg talk” by the employer. The optometrist in charge of the practice allegedly demoted the plaintiff, saying it was “too bad that she had to go and get pregnant.” He also admitted to telling the plaintiff’s supervisor “in a joking manner” that he should not hire women with “viable eggs” but only women with “dead eggs.”

The employer alleges that by “dead eggs” he meant “good work ethic” and that the plaintiff was fired for stealing time. The jury will decide who is right.

Egg discrimination: the next big thing. Remember that you read it here first!

Image Credits: Both from flickr, Creative Commons license. Fried eggs on toast by Mike McCune, human ovum by Ed Uthman.

A reader asks: “Is it me, or has job interviewing become really complicated?”

Posted in Americans with Disabilities Act, Discrimination, Pregnancy

Last week, I wrote about the two situations in which an employer should ask an applicant about a disability or a religious belief or practice that might require reasonable accommodation. (As I emphasized last week, 99 percent of the time, you should stay away from these topics in job interviews.) My post prompted one reader to ask some follow-up questions that I think are worthy of another post.Help Me.vtdainfo.flickr

Q. You wrote about disability and religion, but what about pregnancy? That one has me stumped.

A. You and everybody else. As you know, the Equal Employment Opportunity Commission now says that pregnancy “and related conditions” must be reasonably accommodated if the employer accommodates employees with disabilities, which of course it is required to do under the Americans with Disabilities Act. Many state and some local laws also require pregnancy accommodation. Assuming the EEOC’s new Enforcement Guidance is the law of the land for now, or if you are in a state or city that requires pregnancy accommodation, I would apply the same principles to pregnancy that I discussed last week with respect to applicants who may need disability or religious accommodations. In other words, I would avoid discussion of an applicant’s pregnancy 99 percent of the time.

The extent of an employer’s duty to make reasonable accommodations for pregnancy under the federal Pregnancy Discrimination Act is going to be decided by the Supreme Court sometime next year (oral arguments are scheduled for December 3). It is possible that the Court will disagree with the position taken by the EEOC, in which case the EEOC will have to abide by the Court’s decision. However, the Supreme Court decision will not affect state or local laws requiring pregnancy accommodation.

I would talk about pregnancy in the interview if, and only if,

*The pregnancy is obvious, AND it could disqualify the applicant from consideration.  (For example, the applicant is eight months pregnant, and she’s applying for a stevedore position.) In that case, I might explain the duties of the job and ask how the applicant would perform those duties. That could lead to the beginning of the reasonable accommodation “interactive process,” and in this limited situation I think that would be fine.

*The applicant volunteers that she is pregnant, AND it could disqualify her from consideration. If the pregnancy would not preclude her from consideration, then your only response should be, “A baby — how wonderful! Congratulations!” (And then hire her, or be darned sure that whoever you hire instead is demonstrably more qualified for reasons having nothing to do with pregnancy.) But if she brings up the pregnancy and it seems that this would be a “deal breaker,” then you should be able to engage in the reasonable accommodation “interactive process.” Start by explaining the job duties and physical requirements, ask her how she would perform those functions, and let it flow from there.

Q. But interviewers without a lot of skills may open a Pandora’s box when they delve into these areas. We’ve always told our employees to avoid discussion of disability, religion, etc., and not to document it if the employee brings it up. We tell the applicant it won’t be included in the [hiring] score, and if they are selected, we will discuss accommodation at a later date.

Your current practice is probably fine, provided that (1) you always hire the applicant with the obvious disability, religious conflict with your job requirements, or pregnancy (I’m going to refer to disability/religion/pregnancy as “DRP” from now on) or who mentions it in the interview, or, if you don’t, (2) the DRP applicant never challenges your decision not to hire.

But I suspect that you live in the real world, and that there are times when there may be better candidates available, or when you really can’t make an accommodation, or when a rejected candidate may be upset about the rejection and want to take legal action. If you don’t document, then you and the candidate may have the dreaded fact dispute about what was said, which (in the event of a failure-to-hire lawsuit) means your case will go to a jury. Documentation is no guarantee that there won’t be a fact dispute, but it does tend to make it harder for the plaintiff to claim that something different happened.

Beast of a Job Interview.Mike Licht.flickr

INTERVIEW “DON’T”: “Is that a bun in the oven?”

Rather than documenting nothing, which leaves you legally vulnerable if it really did come up in the conversation, I’d suggest documenting something like the following:

“Applicant mentioned that she is three months pregnant and asked whether that would be a problem for us. I told her absolutely not, and explained our maternity benefits to her. I told her we were interviewing other candidates and would select the most qualified candidate, but that her pregnancy would not count against her in any way.”

Or this:

“Applicant was visibly pregnant. I explained that the job entailed continuous lifting and moving of crates weighing 150 lbs. I told her that the pregnancy would not disqualify her from consideration for this job and also explained that we were willing to make reasonable accommodations if we could. She said that she had not realized that so much lifting was involved. She said she did not want to take a risk with her pregnancy and said she would wait and apply again after the baby was born. I told her that we are usually in ‘hiring mode’ for these jobs and that she would be welcome to reapply whenever she felt comfortable doing so.”

Now, the above is obviously not “HR 101.” If your interviewers are less than highly skilled and experienced, you might want to tell them to do something like this instead:

PROBLEM: Applicant Mentions Something DRP That Could Perhaps Be Accommodated.

SOLUTION: Punt to the HR Boss.

“I’m a Seventh-Day Adventist, and it’s a sin for me to work between sundown Friday and sundown Saturday. But I can work Saturday nights and Sundays.”

“Thanks for letting me know. I will check with our Human Resources Director about that, and one of us will be back in touch with you. Will that be all right?”

[Then continue with rest of interview. After interview, document that this came up and what you said and did about it. Notify HR director or equivalent and let him or her take it from there.]

PROBLEM: Applicant Mentions Something DRP That in All Likelihood Cannot Be Accommodated.

SOLUTION: Punt to the HR Boss.

“I have a mental illness that makes it impossible for me to work under supervision. Is that a problem?”

“Let me check with our Human Resources Director about that, and one of us will be back in touch with you. Is that all right?”

[Then continue with rest of interview. After interview, document that this came up and what you said and did about it. Notify HR director or equivalent and let him or her take it from there.]

Pretty easy, huh?

Happy Man

“Punt to the HR boss? Heck, even I can handle that!”

Q. And while you’re at it, can you give us some pointers for conducting interviews that we can share with our junior people?

A. Of course!

*Don’t make comments or jokes about race, national origin, color, sex, age, sexual orientation, gender identity, or any other protected characteristic. The same goes for DRP unless the employee brings it up and it appears that a reasonable accommodation needs to be discussed.

*Don’t ask a question that would, as the EEOC says, “tend to elicit information about a disability.” That means no questions pre-offer about number of days missed because of illness, prior workers’  comp claims, medical conditions, psychological or psychiatric conditions, medications, etc., etc. Questions like this at the pre-offer stage violate the Americans with Disabilities Act.

*Don’t ever ask about candidates’ child-bearing plans, or the lack thereof. If you ask about child-care arrangements (or reliable transportation to and from work), be sure you ask the same question(s) of all applicants.

*Focus your questions on the duties of the job and the candidate’s ability to perform the job in terms of education, skills and experience.

*Avoid making stereotypical assumptions about what a candidate can do, especially if those assumptions may be tied to a legally protected characteristic. (For example, “Sheesh, another mom – just what we need! She’ll be wanting to leave early every night to pick up the kids from day care, and she’ll want off every time they’re sick.”)

*Small talk and chit-chat in an interview are fine, but don’t pry into the candidate’s personal life – you may find out things you’d rather not have known and are illegal to consider.

*Do feel free to assess “intangibles” that are not connected with the applicant’s protected status, such as honesty, appropriate dress and grooming, cleanliness, personability, sense of humor, assertiveness, or whatever else you consider important for the candidate to fit in well at your workplace. But don’t disqualify people who don’t seem to “fit in” because of a protected status, such as national origin, age, religion, or disability.

*If you are unsure about how to handle an issue that arises in an interview, punt to your HR boss (in a nice way), and continue with the remainder of the interview.

Many thanks to the reader who sent me these excellent questions!


Here’s everything you need to know about the OFCCP’s new minimum wage rule for certain federal contractors, from Angelique Lyons.

And if you’re a federal contractor, do sign up for Cara Crotty’s webinar on the OFCCP’s new scheduling letter and itemized listing. The webinar will be from 2 to 3 p.m. Eastern on Wednesday, October 15.

Finally, please join me for a webinar on “Off-Duty Domestic Violence: What’s an Employer to Do?” with the ClearLaw Institute from 3 to 4:15 p.m. Tuesday, October 14. If you’re a Constangy client, you should have received an email with a code that will give you 35 percent off the standard price. Can’t beat it with a stick!


Image credits: All from flickr, Creative Commons license. “Help me” is by vtda.info, Beast of a Job Interview by Mike Licht, and happy guy by Greg Peverill-Conti.

An employer should never ask about disability or religion. Except when it should.

Posted in Americans with Disabilities Act, Discrimination

Everybody knows that an employer should never, ever, ever ask an applicant about religion or disability until after a conditional offer of employment has been made. And maybe not even then. Right?


Well, mostly right. But, as a couple of EEOC lawsuits show, there may be times when you have to make an exception to this rule. (Otherwise, it would be too easy for employers to stay out of legal trouble.)

The general rule, of course, is that you don’t get into these topics during the hiring process, and in fact it is usually against the law to get into these topics. But here are two situations — admittedly, rare — when you may be legally required to talk about religion or disability pre-offer.

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Colorado Supreme Court hears arguments in medical marijuana/discharge case

Posted in Drug Testing

Brandon Coats was partially paralyzed in a car crash as a teenager, using a wheelchair, and has been a medical marijuana patient since 2010 when he discovered that using pot helped calm violent seizures and muscle spasms. Coats was a telephone call-center operator with Dish Network for three years before he failed a cheek-swab random drug test in 2010Marijuana_joint and was fired. Dish Network has a zero-tolerance policy against using illegal drugs.

On Tuesday, the Colorado Supreme Court heard oral arguments in Brandon Coats’ case that may have major impact on marijuana and the workplace. Colorado voters first approved a constitutional amendment authorizing the use of medical marijuana in 2000. Marijuana for recreational use was approved by voters in 2012 and started being sold in retail shops in Colorado on April 1, 2014.

Twenty-three states and the District of Columbia now have medical marijuana laws. Washington and Colorado laws specifically state that employers do not have to accommodate employees’ marijuana use. But other states such as Arizona, Nevada, New York, Minnesota, and Delaware grant various levels of protections to medical marijuana card holders from discrimination.

Additionally, the Supreme Courts for the states of California, Washington, and Montana have all ruled that an employer has no duty to accommodate the use of an “illegal drug” such as marijuana. The fact that marijuana remains a schedule one “illegal drug” under federal law has been critical in each ruling for the employer.

Coats brought his lawsuit against Dish under Colorado’s lawful off-duty activities law, which specifically says employers cannot fire people for doing something legal on their own time. Originally the law was enacted to protect cigarette smokers and multiple states have similar laws. Both the trial judge and Colorado Court of Appeals have already ruled against Coats “legal use” argument holding that as long as marijuana is illegal under federal law the state law does not apply.

During the Tuesday Colorado Supreme Court hearing the justices did little to telegraph how they may vote. Only six of seven justices will decide the case as one recused himself because his father sits on the Colorado Court of Approval. Each side was asked to draft a proposal opinion for the justices to consider. A ruling may be months away. A tie means that the Court of Appeals ruling for Dish stands.

J. Richard Walton, Dec. 13, 1931-Sept. 19, 2014

Posted in Uncategorized

Our condolences to Phyllis Walton and the rest of the family of Dick Walton, our colleague, friend, and former head of Constangy’s Birmingham (Alabama) Office, who died on September 19, 2014. The following is a tribute from Rick Brown, current head of the Birmingham office:

J. Richard (Dick) Walton was born in LaFayette, Alabama, on December 13, 1931, the son of William Ora Walton and Lynda Ruth Tatum Walton. He passed away after an extended illness on the morning of September 19, 2014.

Dick’s father served as a member of the Alabama House of Representatives and was laterDick Walton an Alabama State Circuit Court Judge. Like his older brother Billy, Dick earned the status of Eagle Scout and followed in his father’s footsteps to become a lawyer. As an undergraduate, Dick studied and played football at Vanderbilt University. His undergraduate studies were interrupted by his service in the Air Force during the Korean Conflict. He later returned to Vanderbilt and finished his degree in 1955. He then went on to study law at Harvard University from which he graduated in 1958.

After graduating from Harvard, Dick practiced law with a general practice firm in Houston, Texas, where he met his future bride Phyllis Anne Phair. He later returned to Lanett, Alabama where he joined WestPoint Pepperell, one of the preeminent multinational textile corporations. At WestPoint he rose to the level of Vice President of Personnel and Public Affairs. Then in 1974 Dick joined Constangy, Brooks & Smith and opened the Birmingham office, the firm’s first venture outside of Atlanta, Georgia. Dick served as head of the Birmingham office most of the next 23 years, until he retired in 1998.

Dick left an indelible footprint on Constangy that can be matched by few others who have served the firm. The bare facts do not tell the story of Dick Walton. He was a tall, lean, imposing figure with a military crew cut who attracted attention by his simple presence in a room. His voice was soft, strong and clear. He spoke slowly and distinctly, but he kept the attention of those who listened, because he had a perspective on human nature and human instincts that was matched by few others. Corporate executives depended on his wisdom and judgment more than his technical legal expertise. His advice and counsel often shaped and changed the direction taken by corporate officials who understood the technical operations of their corporations but did not fully appreciate or understand the contributions made by those human beings who were the fabric of the company. He kept many executives from making mistakes and helped put many derailed corporations back on track.

Dick often quoted his father and older brother to young lawyers who listened and sought his advice. He loved and often spoke of his wife Phyllis as well as his son, two daughters, and grandchildren. Simply put, there will be no replacement for Dick Walton. He will be missed.


BREAKING: EEOC files first transgender suits against private employers

Posted in Gender Identity Discrimination

Bloomberg BNA reports this afternoon that the Equal Employment Opportunity Commission filed two transgender discrimination lawsuits yesterday, the agency’s first ever against private-sector employers. One is against a Michigan funeral home, and the other is against a medical clinic in Lakeland, Florida. Both cases appear to involve straightforward discrimination allegations: employees who presented as males when hired were terminated after they disclosed that they would be going through the gender reassignment process and began dressing as females. The Michigan lawsuit also alleges that men received clothing allowances, while women did not.

The Bloomberg BNA article notes that Michigan is in the Sixth Circuit and Florida is in the Eleventh, and both of these circuits have already held that gender identity discrimination is a type of sex discrimination prohibited by Title VII. Tommy Eden posted last week about a gender-identity case from Georgia (also in the Eleventh Circuit) in which the employer won summary judgment.

Employment law quiz: You be the judge!

Posted in Americans with Disabilities Act, Class actions, Discrimination, Domestic Violence, Harassment

You be the judge of these real-life employment disputes! (I’ve changed the names to make it harder for you to Google the answers right away, but the answers with links are at the end of the post.)

Judge Judy

“Real cases! Real people!”

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The EEOC has been a busy bee this week. (It stings!)

Posted in Americans with Disabilities Act, Class actions, Discrimination, Employment Law Blog Carnival, Genetic Information Non-Discrimination Act, GINA, Harassment, Pregnancy, Settlements

The Equal Employment Opportunity Commission has been on a tear this week, suing employers right and left, and getting some “wins” including a couple of big settlements . . .

Muhammad Ali.Stango

The EEOC “floats like a butterfly, stings like a bee . . .”

Train-wreck boss. The U.S. Court of Appeals for the Fifth Circuit (Louisiana, Mississippi, and Texas) vacated a summary judgment decision for a Tex-Mex restaurant franchisor that had been sued by the EEOC because its franchisee was sexually harassing two employees. (Robin always says “allegedly” – why didn’t she say “allegedly” this time?) According to the court’s decision, the franchisee admitted that his restaurant was a “grab-assy place,” that he patted one employee so hard on her bottom that she got a bruise, that he hit her, too, that he asked the other employee “to go out of town with him,” and asked her “to have a child with him, but not in a ‘meaningful’ way,” that he sent her an invitation that said, “Pants okay, but not necessary,” and that he posted a sign at his restaurant “to lighten the mood” that said “Notice: sexual harassment in this area will not be reported. However, it will be graded.”

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Yes, employers, you can win a transgender discrimination suit

Posted in Discrimination, Gender Identity Discrimination

A recent decision from a federal court in Georgia provides an excellent illustration about how employers can win summary judgment (dismissal before a jury trial) even in cases as sensitive as those alleging discrimination based on gender identity.

Plaintiff Jennifer Chavez was hired as a mechanic by Credit Nation Auto Sales in Austell, Georgia (a suburb of Atlanta), when she was Luis Chavez, a man. After a little more than a year on the job, then-Mr. Chavez told management that he intended to undergo gender reassignment. (At this point, we will refer to the Plaintiff as “Ms. Chavez.”) According to Ms. Chavez, management and her co-workers were extremely supportive . . . for about two weeks. During that two-week period, Ms. Chavez even sent an email to a reporter from the Atlanta Journal-Constitution, going on and on about how supportive her co-workers had been, “even the crotchety old southern guys who I thought were set in their ways.” Ms. Chavez also said that, after the co-workers were informed, the owner sent an email reminding them of Credit Nation’s policy against harassment.

(We could not find an article about Ms. Chavez in the Journal-Constitution, but we did find some other articles about Ms. Chavez here and here.)

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