The horror! Nine things employers say that spook their lawyers

It was a dark and stormy night.

Creeeeeeeeaaaaaaaaaaak . . .

Eeeeeeeeeeeeeeeeeeeeeeeeeeeaughhhhhhhhhh . . .

In honor of Halloween, here are nine things employers say that strike terror in the hearts of their lawyers. CAUTION: Pregnant women, anyone with a heart condition or seizure disorder, and anyone who is easily upset should stop reading NOW!!!!

No one will be seated after the first 15 minutes of this post!PlanNine_08.Bela Lugosi.jpg

BEWARE! Take care! Pull the string! Pull the string!

 

YOU HAVE BEEN WARNED. MY FRIEND, CAN YOUR HEART STAND THE SHOCKING FACTS OF GRAVE ROBBERS FROM OUTER SPACE 9 SCARY THINGS THAT EMPLOYERS SAY? HERE GOES . . .

1. "When did we last have harassment training? Yep, we've been meaning to get that done."

2. "Of course we don't pay our secretaries overtime. They're salaried, not hourly, and they're all very professional."

3. "Well, no, we didn't really have much of a reason to fire Joe, but this is an employment-at-will state, isn't it? We don't need a reason."

4. "Mary isn't eligible for benefits. She's an independent contractor."

5. "Meet Jose. He's been temping with us for five years."

6. "I'm sure we'd manage if we let Rachel take off for the Sabbath. But if we did it for Rachel, then everybody would be wanting Saturdays off, so we told her no. After she missed a few Saturdays, we fired her for attendance."

PlanNine_07.Vampira.jpg"You did WHAT?"

 

7. "I guess with 20-20 hindsight we should have documented that."

8. "We hire Hispanics only, unless we're desperate for warm bodies. Hispanics work so hard and have such good attitudes."

Plan Nine.Tor_Johnson carrying girl.jpg"She fainted! Isn't it ok to discriminate in favor of Hispanics?"

 

9. "Yes, I know manager Sam is mean and treats his employees like dirt, but his department makes so much money . . ."

PlanNine_09.Tor and Alien.jpg*whew* "That was number nine, right? I wasn't sure I'd make it. What a stupid, stupid, stupid post!"

 

Remember, my friend, future events such as these will affect you in the future. Pleasant nightmares . . .

 

Photo credits: Wikimedia Commons, still shots from Edward D. Wood Jr.'s Plan 9 From Outer Space (1959), considered one of the worst films ever made. (So bad, it's good.)

POLITICS AT WORK: Employer Dos, Don'ts, and Be Very, Very Carefuls

After Tuesday night's rather -- intense -- Presidential debate, it was fun to watch Gov. Romney and President Obama good-naturedly tease each other at last night's Al Smith Memorial Foundation Dinner to benefit Catholic Charities of New York. With two and a half weeks to go until election day (November 6 - don't forget to vote!), I thought this would be a good time to provide some guidance for employers seeking to keep a civil workplace between now and November 7.

(By November 8, we hope that everyone has forgotten this entire ordeal and is back to normal until next year, when the 2016 campaign begins.)

HERE'S THE NOVEMBER 7 RULE: If your candidate won, do not "spike the ball in the end zone" at work. Wait until you get home. If your candidate lost, wish the winner well, or say nothing. Mourn for the demise of our once-great nation when you get home.

 

DO's

DO encourage employees to "talk politics" with people they substantially agree with, or people who are still making up their minds and are looking for guidance. Discourage political discussions among employees who have fervently-held opposing views and whose minds are made up.

DO encourage employees to keep their political discussions courteous, respectful, and focused on the issues rather than personalities or candidates' "EEO" characteristics, such as the President's race or Governor Romney's religion.

Mitt_Romney_at_2012_CPAC.jpg"People seem to be very curious as to how we prepare for the debates. First, refrain from alcohol for 65 years before the debate." *Zing*

DO (if appropriate for your work environment) prohibit political discussion in the presence of customers, or when employees are expected to be actually getting some work done.

DO consult with applicable state law about voting leave, and comply with it. Please note that in some states you have to post a voting-leave-rights notice in advance of election day. Be sure you have done this if those laws apply to you.

DO be aware that, in a handful of states, it is unlawful for an employer to try to influence an employee's vote. (The voting-leave chart linked in the prior "DO" includes these laws.) If you operate in one of these states, you should not overtly (with employees) endorse or oppose any candidate, referendum, or other initiative.

In your spare time, please pay a visit to Jon Hyman, host of the October Employment Law Blog Carnival. Jon's theme this month is 007, and he has video clips from James Bond movies as well as links to more great posts than you can shake a stick martini at.

DO remind employees of your internet and email policies, and encourage them to be judicious and professional in sending or forwarding political emails or links.

DO feel free to break up employees' political discussions at work if the atmosphere is becoming contentious or employees appear to be uncomfortable. DO encourage your employees to "self-police" political discussions by leaving, or warning their co-workers when the discussion appears to be heading into hostile territory.

DO feel free to ensure that political discussions do not interfere with getting the job done.

 

DON'Ts

DON'T have a flat ban on all political talk at work. As most employers know, the First Amendment does not apply to private workplaces, but the National Labor Relations Act could come into play if the discussions implicate "terms and conditions of employment."

Barack_Obama_Green.jpg"Sometimes it feels like this race has dragged on forever, but Paul Ryan assured me we've only been running for two hours and 50-something minutes." *Rimshot*

DON'T make, or allow others to make, comments about candidates that may be discriminatory or harassing based on the candidates' or their supporters' race, sex, national origin, religion, color, age, disability, or any other legally protected characteristic.

 

BE VERY, VERY CAREFULs

BE VERY, VERY CAREFUL about political discussions among employees about issues that are especially inflammatory or emotional, such as same-sex marriage, LGBT rights, reproductive rights, and affirmative action. These are legitimate topics for political discussion, but they are also sensitive and carry a high risk of creating hurt feelings or causing hostility.

BE VERY, VERY CAREFUL about sharing your company's political views, assuming you live in the majority of states where this is legal. Be sure to preface your discussion with a statement to the effect that the decision of how to vote is the employee's, and the employee's alone. Then present the company view as "We wanted to share the Company's position on [CANDIDATE OR ISSUE]." Keep the discussion objective, factual, and focused on issues, not personalities. At the end, remind employees that you are only sharing the company's view and are not attempting to tell employees how to vote. But be aware that some employees will still view this as "pressure," and take that into account in making the decision whether to share the company's views at all.

Photo credits: Wikimedia Commons (photos are not from the Al Smith dinner, but captions are, with the exceptions of "zing" and "rimshot," both of which I came up with all by myself).

If you hire only people you have the hots for, is that sex discrimination?

It's a well-known fact that good-looking people have a better chance of being hired and promoted, and make more money, than less good-looking people. At least, as long as you're not too hot. Generally, there isn't much you can do about it if your opportunities are limited by male pattern baldness, that extra 25 pounds you've been meaning to lose, your acne scars from high school, or your thick glasses.

Combover_patent.jpgUnfortunately, the combover usually only makes things worse for the victim of appearance discrimination.

 

But, what if you are less attractive because you're the "wrong" sex? Is that a horse of a different color?

Interesting little decision from a federal magistrate judge in Savannah, Georgia, last week.

A district attorney (male) was allegedly attracted to men. He had been sued once already by a guy who claimed that the DA had sexually harassed him and retaliated against him. (The guy's lawsuit was eventually dismissed because he didn't notify the court of his mailing address.)

The same lawyer who had once represented the guy then took on a group of female plaintiffs, who claimed that they were not hired by the DA because he wanted only this hot male working for him. In other words, they claimed sex discrimination. During the course of discovery, the women tried to get the DA to declare his sexual orientation. The DA refused, so the women filed a motion to compel.

(A motion to compel is essentially a request that the court order a party to provide information or documents that are relevant to the lawsuit.)

Marilyn_Monroe,_The_Prince_and_the_Showgirl,_1.jpg

"Her? She's UGLY!"

The magistrate denied the motion, on the ground that the women had failed to state a valid claim of sex discrimination. In so many words, he said that even if everything the women said was true -- that the DA was gay and hired the guy only because he was hot -- they would still lose their case because the law doesn't recognize this type of claim.

My initial reaction to this decision was, This magistrate is crazy. But it's clear that the magistrate did his homework and that my gut was wrong.

Here's the deal, assuming for the sake of argument that everything the women said was true (and realizing that it may not be):

The DA did not prefer all men to all women. He preferred the one guy to everyone else. He didn't even interview anyone else for the job. The magistrate said that this is mere "sexual favoritism," which is not illegal. That's why the bald guy weighing 25 pounds more than he should can't usually claim discrimination when he loses out to Peter Adonis (sorry -- all the links were either uninformative or objectionable, but you can probably get the idea from his name), and why Anderson Cooper and Megyn Kelly can legally beat out . . . uh . . . well, can you identify any ugly TV news person? Of course you can't. The average-looking journalists all work on newspapers, in radio, or are bloggers. This is why Kennedy beat Nixon in the debates.

RichardNixon.jpgA face for blogging.

Yeah, the women said, but he wanted to hire the hot guy so he could hit on him, which is sexual harassment. Doesn't that give us a claim?

Well, no, the magistrate said. There are valid legal claims when a boss gives preference to those who "grant sexual favors," and some lose out because they refuse to do likewise. But in this case, the women weren't saying they were rejected for refusing to grant sexual favors. According to their own lawsuit, they were rejected only because the DA hired this guy he hoped to hit on, who just happened to be a subset of the male population.

In other words, the magistrate reasoned, this is more like giving preference to your girlfriend or boyfriend, or your son-in-law, or your grandma. Unfair, maybe, but completely legal.

And because the women didn't have a case to begin with, the magistrate said, they couldn't compel the DA to disclose his sexual orientation.

This decision aside, women might be able to claim sex discrimination if a male hirer more systematically considered only people he found attractive, all of whom happened to be male. Or the other way around.

Usually, when employers discriminate in favor of the beautiful, they favor all beautiful people, so it's nothing more than "looks" discrimination, which is legal in most jurisdictions.* In the few cases where the employer's idea of beauty is based on race, national origin, or lack of a disability, the rejected individuals have valid discrimination claims. The same principle should apply if members of either sex are systematically excluded from consideration.

*Most, but not all.

But in this case, there was only a single alleged instance of attraction, which is much more akin to old-fashioned favoritism.

Anyway, there you have it. (And, of course, favoritism is never a good idea, whether it's legal or not.)

Photo credits: Wikimedia Commons.

Roundup of Supreme Court employment cases -- right here!

All right, kiddies. My posts over the last few weeks have been juicy and entertaining. (Or as juicy and entertaining as employment law can get.) But summer is over, and it's time to buckle down.

Girl texting at school - fall.jpg

"I h8 school!"

The Supreme Court of the United States (aka "SCOTUS") began its new term this past Monday, and it will be reviewing at least four employment cases, as well as two non-employment cases that will have an impact on employment litigation. (Hat tip to Bloomberg BNA. Paid subscription required.)

Here's a rundown on the cases that the Court has agreed to hear.

Do you have to have authority to hire fire, demote, or discipline to be a "supervisor" under Title VII?

In Vance v. Ball State University, the U.S. Court of Appeals for the Seventh Circuit* said you do, but other courts have disagreed. The plaintiff in Vance alleged that she was racially harassed by two people who really were supervisors, as well as another employee who may or may not have been. This last person was really important because there wasn't much evidence that the "true" supervisors had harassed her but a lot of evidence that this third person did.

*The Seventh Circuit hears appeals from federal courts in Illinois, Indiana, and Wisconsin.

The definition of "supervisor" is important because if the harasser is not a "supervisor," then the employer is not liable unless it knew or had reason to know about the harassment and failed to act reasonably to stop it. On the other hand, if the harasser is a "supervisor," the employer is strictly liable unless it qualifies for the  "Faragher/Ellerth" defense.*

*At the end of this post, I have a quick and dirty example of how this defense works, just in case you're not familiar with it.

The Seventh Circuit affirmed summary judgment for the university, in part on the ground that this one bad lady was not a "supervisor" because she did not have authority to hire, fire, demote, or discipline the plaintiff.

Oral argument is scheduled for October 10 (Tuesday).

Can you defeat an FLSA collective action by making an offer of judgment to the only named plaintiff before the class has been certified?

(Note to class/collective action nerds: I realize I'm being sloppy by combining "class" and "collective action" terminology here, but I don't know any other way to make myself intelligible.)

Here's the story. A plaintiff sued her employer, alleging that the employer violated the Fair Labor Standards Act by deducting for meal time in which she and her co-workers were allegedly required to work. If true, this would be a no-no. The FLSA allows plaintiffs to bring lawsuits "on behalf of themselves and others similarly situated," which is what this plaintiff sought to do. This is known as a "collective action." (Class actions are a little different and are governed by different rules. That's probably all you need to know about that for now.)

After the plaintiff filed suit but before she got court approval of a collective action, the employer made what is called an "offer of judgment." This essentially means that the employer offered her everything that she could have recovered for the employer's alleged FLSA violations against her (which was $7,500).

Then the employer argued that her lawsuit should be dismissed on the ground that it was now moot, thereby also defeating many claims of all the co-workers who would otherwise have joined her collective action.

Pretty clever, huh? This is why defense lawyers get the big bucks.

A district court in Pennsylvania agreed with the defendant and dismissed the lawsuit, but the U.S. Court of Appeals for the Third Circuit* reversed, saying that this type of tactic means that a defendant could continually "pick off" named plaintiffs one by one and prevent a collective action from ever going anywhere.

*The Third Circuit hears appeals from federal courts in Delaware, New Jersey, and Pennsylvania.

"Well, duh, Your Honors, why do you think we did it?"

Anyway, the Supremes have agreed to hear the case, and oral argument is scheduled for December 3.

The_Supremes.1966.JPG"Bay-bee, bay-bee . . . where did our FLSA collective action go?"

When can a benefits plan be reimbursed from a litigation settlement?

I was really hoping my friends at Employee Benefits Unplugged would post on this, and maybe they will later, but in the meantime, I'll do my best here.

An employee was in a devastating non-work-related automobile accident and received disability benefits in the amount of $66,866. He hired a lawyer and went after the driver who was at fault, and from her and various uninsured motorist policies recovered a gross amount of $110,000.

That's why plaintiffs' lawyers get the big bucks. In this case, 40 percent of the $110,000. Without ever going to court.

Robert_Vaughn_Man_From_Uncle.JPG

"Let 'em know YOU MEAN BUSINESS."

So, really, this guy got $66,000 from his litigation settlement. But the benefits plan went after him for reimbursement of the full $66,866 that it had paid out, effectively leaving him in the hole for $866. A federal district court in Pennsylvania decided that the plan was entitled to the full amount (considering the "gross" settlement) and ordered the guy to pay up.

He appealed, and the Third Circuit reversed. According to the court, the Employee Retirement Income Security Act allows a plan to recover "appropriate equitable relief." That means there may be limits on what a plan may recover, the court said. In this case, recovering more than the employee netted would not be "appropriate." Moreover, the employee got his settlement through his own efforts -- the plan did not do anything to help him. So the Third Circuit remanded for the district court to consider what equitable relief for the plan would be "appropriate."

A joint amicus brief in support of the plan has been submitted by the U.S. Chamber of Commerce, the Society for Human Resources Management, the American Benefits Council, and the ERISA Industry Committee.

The U.S. Department of Justice has also submitted an amicus brief. It does not support either side, but according to Bloomberg BNA, argued "that courts retain power under the common-fund doctrine to equitably apportion attorneys' fees, so the Third Circuit's decision should be partially affirmed."

Oral argument is scheduled for November 27.

Well, anyway, here's a link if you care.

The fourth employment case involves which court should hear the claim of discrimination and retaliation claims brought by a federal government employee. I don't think many of my readers are federal employees, so I'll just link to the Eighth Circuit* decision that the SCOTUS will hear for anyone who may be interested. Argument on this one was held this past Tuesday (October 2).

*The Eighth Circuit hears appeals from federal district courts in Arkansas, Iowa, Minnesota, Missouri, Nebraska, North Dakota, and South Dakota.

Two non-employment cases with big implications for employers

Fisher v. University of Texas. The Supreme Court will hear arguments in Fisher v. University of Texas, in which an undergraduate applicant is challenging the university's admissions standards. The student, who is white and who has since graduated from Louisiana State University, contends that the school's admissions standards violate her rights under the Equal Protection Clause of the U.S. Constitution. A three-judge panel of the U.S. Court of Appeals for the Fifth Circuit* upheld the university's use of race as a factor in selecting applicants for acceptance. The student petitioned for rehearing by the full Fifth Circuit, and nine judges voted against rehearing the case while seven voted in favor of it. Five of those seven joined in a strongly-worded written dissent from the decision not to rehear the case.

*The Fifth Circuit hears appeals from federal courts in Louisiana, Mississippi, and Texas.

The American Bar Association supports the University, as do the NAACP, the Lawyers Committee for Civil Rights Under Law, and the National Women's Law Center, and others.

The plaintiff/student has the support of three members of the U.S. Commission on Civil Rights, the Center for Individual Rights, the Mountain States Legal Foundation, the Pacific Legal Foundation, the Asian American Legal Foundation, and others.

The Equal Employment Advisory Council, an employers' group, has not supported either side but in its amicus brief, according to Bloomberg BNA, has "urged the court not to issue a decision that makes it more difficult for federal contractors to comply with government-mandated affirmative action requirements" or "maintain successful voluntary diversity initiatives."

Oral argument is scheduled for this Tuesday (October 10). The University of Texas School of Law has a great website with links to all of the briefs and decisions in this case, as well as any other related material you might care to read.

Comcast Corp. v. Behrend. This is an antitrust case in which the SCOTUS will decide what type of evidence must be considered in certifying a class action under Rule 23 of the Federal Rules of Civil Procedure. Comcast has challenged a Third Circuit decision affirming certification of a class of current and former cable subscribers.

What does this have to do with employment, you ask? Well, Wal-Mart v. Dukes was a sex discrimination class action brought under Title VII. (The linked article links to the actual decision.) In the summer of 2011, the Supreme Court found that the case could not proceed as a nationwide class action because there wasn't enough "commonality" among the members of the putative class. (The women were claiming discrimination in virtually all aspects of employment, and the class consisted of more than a million members. Meanwhile, Wal-Mart had a corporate policy prohibiting discrimination and delegated employment decisions to the store-management level, which meant that there were hundreds of thousands of decisionmakers.)

Since Dukes, the federal courts have been struggling the parties' burdens of proof in determining whether a putative class has sufficient "commonality" to proceed, what evidence should be considered, and what weight the evidence should be given. The Supreme Court's Comcast decision, scheduled for oral argument on November 5, is expected to provide some welcome clarification.

Photo credits: Clipart.com (girl texting at school), Wikimedia Commons.

DON'T FORGET! If you want my quick explanation of Faragher/Ellerth (not that you need it), read on!

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